SEWER ENGINEER ALTERNATE SEWER ENGINEER ALTERNATE WATER ENGINEER Town of Clinton Page 2 TOWN OF CLINTON PUBLIC NOTICE FOR THE SOLICITATION OF PROFESSIONAL SERVICE CONTRACTS FOR THE PERIOD OF JANUARY 1, 2016 THROUGH DECEMBER 31, 2016
NOTICE IS HEREBY GIVEN that sealed submissions will be received by the Town Clerk, or designated representative, for the Town of Clinton, on Wednesday, January 20, 2016 at 12:00PM, local prevailing time, in the meeting room, Town Hall, 43 Leigh Street, Clinton, NJ 08809 then publicly opened and read aloud for the following: • Sewer Engineer • Alternate Sewer Engineer • Alternate Water Engineer Submission packages may be obtained at the Town Clerk’s Office located at 43 Leigh Street, Clinton, NJ 08809 during regular business hours, 8:30 a.m. to 4:30 p.m., Monday through Friday, excluding holidays or on the Clinton web site, www.clintonnj.gov. All professional service contractors are required to comply with the requirements of N.J.S.A. 52:32-44 (Business Registration of Public Contractors), N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Contract Compliance and Equal Employment Opportunities in Public Contracts). Submissions by Corporations and Partnerships shall include a completed Disclosure of Ownership from (N.J.S.A. 52:25-24.2) and shall include a completed Non-Collusion Affidavit. The Town reserves the right to reject any or all submissions due to any defects or waive informalities and accept any submissions that in their judgment will be in the best interest of the Town. The Town shall award the contract or reject all submission no later than 60 days from receipt of same. Town of Clinton Page 3 TOWN OF CLINTON DESCRIPTION OF PROFESSIONAL SERVICE CONTRACTS FOR WHICH PROPOSALS ARE SOUGHT APPOINTMENTS SHALL BE FROM JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 The following is a description of the professional services needed, including, where appropriate, a description of tasks involved: Sewer Engineer The Town Sewer Engineer shall be a New Jersey licensed Professional Engineer (PE) and a Certified Municipal Engineer (CME), having a minimum of ten (10) years experience as an appointed engineer to a municipality within the State of New Jersey, having direct ownership and operational responsibilities of a sanitary sewer collection, conveyance and sewage treatment system. When directed, the Town Sewer Engineer shall provide services necessary to review and make recommendations concerning municipal sanitary sewer infrastructure, repairs, reconstruction and/or improvements. The Town Sewer Engineer shall also provide consultation, review and make recommendations relating to sanitary sewer utility service associated with land use and land development applications to determine their conformity to applicable municipal and state criteria along with general compliance with good engineering design practices. When directed, the Town Sewer Engineer shall observe the installation(s) of municipal and private site sewer utility improvements, to determine conformance with municipal and state requirements and approvals granted by the Town Planning Board and/or Zoning Board of Adjustment, along with permits issued by the New Jersey Department of Environmental Protection (NJDEP). When directed, the Town Sewer Engineer shall provide services to assist the sewer plant operator and sewer department personnel, with respect to the operation and maintenance of the Town’s Utility System. The Town Sewer Engineer must be familiar with all aspects of the State of New Jersey, County of Hunterdon and the Town of Clinton statutes, regulations and ordinances, relating to the ownership, operation and maintenance and reconstruction of the municipal sanitary sewer infrastructure. Specific expertise in providing professional services associated with the type of infrastructure owned and operated by the Town of Clinton is required. Alternate Sewer Engineer To provide the services of Sewer Engineer in absence or disqualification of the Sewer Engineer. Alternate Water Engineer In general, the Alternate Water Engineer will be called upon to provide consulting services in absence or disqualification of the Water Engineer which are customarily provided to municipal water systems as required to assist the Water Department Superintendent and Licensed Operator with the following areas of service: •Regulatory compliance – including NJDEP, BPU, EPA, and regulatory agencies •Capital improvement budget planning •System operations and maintenance •Attend monthly meetings with Water Committee and other water personnel, •Assist with monthly, quarterly and annual reporting •Maintenance of water system construction standards and system mapping Town of Clinton Page 4 •Review of applications for service and service agreements •Special projects relating to supply, distribution, quality •Preparation of quarterly reports to Town Administrator on system performance •Project Management of various water system improvement projects The firm and individual selected will be required to rapidly gain a working knowledge of the existing water supply and distribution system, without additional costs to the Water Utility. The Water Engineer shall possess the following experience, training and skills: •NJ Licensed Professional Engineer with educational background in civil/environmental engineering (Master Degree or higher preferred) •Local knowledge of water system service area •Office location in close proximity and response time to Water Department offices •10-years minimum experience in water system consulting •Demonstrated knowledge and experience in the water works industry and professional/ technical trade organizations Town of Clinton Page 5 1.1 RECEIPT AND OPENING OF SUBMISSIONS 1.1.1 OWNER AND PROJECT The Town of Clinton, Hunterdon County, New Jersey (hereinafter called the “OWNER”) invites submissions for the service(s) mentioned in the Public Notice for Solicitation. 1.1.2 TIME AND PLACE OF SUBMISSION OPENINGS Municipal Clerk and/or her designated representative will receive submissions at the time and place mentioned in the Public Notice for Solicitation, and at such time and place will be publicly opened and read aloud. 1.1.3 SUBMISSIONS NOT IN COMPLIANCE The OWNER may waive any informality or reject any and/or all submissions, in accordance with the Fair and Open Public Solicitation Process for Professional Service(s) pursuant to P.L. 2004, c. 19 (N.J.S.A. 19:44A-20.4 et seq.) 1.1.4 WITHDRAWING SUBMISSIONS Submissions forwarded to the Town Clerk and/or her designated representative before the time of opening of submissions may be withdrawn upon written application of the professional services entity who shall be required to produce evidence showing that they are or they represent the principal or principals involved in the submission. Submissions may not be withdrawn within twenty-four (24) hours of the stipulated time of opening of submissions. 1.2 QUALIFICATIONS OF PROFESSIONAL SERVICES ENTITIES 1.2.1 INDIVIDUALS PERFORMING TASKS Name and roles of the individuals who will perform the tasks and descriptions of their education and experience similar to the services contained herein. 1.2.2 PAST PERFORMANCE Documented past performance of same and/or similar service. 1.2.3 REFERENCES References and record of success of same or similar service. 1.2.4 DESCRIPTION OF ABILITIES Description of ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff). Town of Clinton Page 6 1.2.5 COST DETAILS If applicable, cost details including the hourly rates of each of the individuals who will be performing services and all expenses. 1.2.6 TECHNICAL PROCESS AND EQUIPMENT Description of technical process and equipment used in performing the task(s). 1.3 PREPARATION OF SUBMISSIONS 1.3.1 COMPLETION OF SUBMISSIONS Each submission must be provided on a Standardized Submission Form as supplied in the submission package and signed by the professional services entity or principal thereof and shall contain the name, address, and telephone number of the professional Services entity. All prices and amounts must be written in ink or preferably typewritten. Each signatory to the submission must initial all erasures or corrections. Each submission shall be contained in a sealed envelope addressed to the Town of Clinton, 43 Leigh Street, Clinton, New Jersey 08809 or in the preprinted envelope supplied with the submission package when available, and said envelope shall specify the Appointment No. and Title for which the submission is provided. The submissions is to be clearly marked “Sealed Submission Enclosed” and must be delivered at the place and time required or mailed so as to be received prior to the opening time set in the advertisement. Submissions received after the hour herein named or in unsealed envelopes shall not be considered. The Town will not be responsible for submissions forwarded through the U.S. Mail or any delivery service if lost in transit at any time before submission opening, or if hand-delivered to incorrect location. The submission shall be accompanied by (1) a Non-Collusion Affidavit, (2) a Disclosure of Ownership Form, (3) an Insurance Requirement Acknowledgement Form, (4) a Mandatory Equal Employment Opportunity Notice Acknowledgement, (5) a copy of the applicable Business Registration Certificate, (6) a Professional Services Entity Information Form, (7) a Qualifications Submission, and (8) an Acknowledgement of Corrections, Additions or Deletions Form. All forms listed above, (#1 through #8) shall be completed in their entirety. 1.3.2 ERRORS IN SUBMISSIONS If applicable, in the event there is a discrepancy between the unit prices and the extended totals, the unit prices shall govern or if between the correct sum of the extended totals and the total submission submitted, the correct sum shall govern. Amounts written in words shall govern over the amounts written in numerals. 1.4 TIME FOR AWARD OF CONTRACT Town of Clinton Page 7 The contracting unit shall award the contract or reject all submissions within such time as may be specified in the invitation for submission, but in no case more than 60 days, except that the submissions of any professional services entities who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. The award of the Contract for this service will not be made unless the Town’s Chief Financial Officer has certified the necessary funds in a lawful manner. 1.5 MODIFICATIONS OF SUBMISSIONS Any professional services entity may modify his/her submission by mail, courier or hand delivery at any time prior to the scheduled closing time for receipt of submissions. The OWNER, prior to the closing time, must receive such communication. The communication should not reveal the submission price but should provide the addition to or subtraction from or other modification so that the OWNER will not know the final price(s) or term(s) until the sealed submission is opened. 1.6 REJECTION OF SUBMISSIONS 1.6.1 MULTIPLE SUBMISSIONS NOT ALLOWED More than one submission from an individual, a firm or partnership, a corporation or association of principals under the same or different names shall not be considered. 1.6.2 UNBALANCED SUBMISSIONS Submissions, which are obviously unbalanced, may be rejected at the option of the OWNER. 1.6.3 RIGHT TO REJECT SUBMISSIONS The right is reserved to reject any or all submissions in whole or in part if not in compliance with the standardized submission requirements. 1.6.4 METHOD OF AWARD OF SUBMISSIONS The right is reserved by the Town of Clinton to award submissions on a “service by service” basis, “per project” basis, in part or in whole as determined by the Owner. 1.6.5 RIGHT TO WAIVE INFORMALITIES RESERVED The owner expressly reserves the right to waive any informality in any submission, and to accept the submission, which in the OWNER’S judgment serves its best interests. 1.7 PROFESSIONAL SERVICES ENTITY REFERRED TO LAWS The attention of the professional services entity is especially directed to the provisions of Federal, State, County and Local Government statutes and regulations that may apply to the work. Town of Clinton Page 8 1.8 PAYMENT Checks are processed by the Town of Clinton approximately on the second week of each month. It is necessary that the approved signed vouchers be accompanied by an invoice and be submitted in advance of these dates. 1.9 TRANSITIONAL PERIOD In the event that a new contract has not been awarded prior to the contract expiration date, it shall be incumbent upon the professional services entity to continue the contract under the same terms and conditions until a new contract(s) can be completely operational. At no time shall this transition period extend more than ninety (90) days beyond the expiration date of the contract. 1.10 FACSIMILE DOCUMENTS PROVIDED IN A SUBMISSION Under no circumstances, on submission documents requiring authorized signatures, will the OWNER accept documents provided through facsimile machines. 1.11 CONTRACT COMPLIANCE AND EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC CONTRACTS Professional services entities are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. 1.12 GENERAL REQUIREMENTS/INFORMATION The professional services entity shall guarantee any or all material and services supplied under these specifications. Defective or inferior items shall be replaced at the expense of the professional services entity. It is understood by the professional services entity that this submission is provided on the basis of standardized submission requirements prepared by TOWN OF CLINTON and the fact that any professional services entity is not familiar with these standardized submission requirements or conditions will not be accepted as an excuse. NO MINIMUM PAYMENT IS IMPLIED OR GUARANTEED. TOWN OF CLINTON reserves the right to cancel any contract entered into upon thirty (30) days written notice. This solicitation is for a one (1) year contract for services, from January 1, 2016 through December 31, 2016. Town of Clinton Page 9 EXHIBIT A MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. GOODS, PROFESSIONAL SERVICES AND GENERAL SERVICE CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or sex. Except with respect to affectional or sexual orientation, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this non-discrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers’ representative of the contractor’s commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers consistent with the applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. Town of Clinton Page 10 The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 The contractor and its subcontractor shall furnish such reports or other documents to the Division of Contract Compliance & EEO as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.